EK Leisure Motorhomes - Conversions & Repairs
Rental Agreement and Terms & Conditions
Rental Agreement and Terms & Conditions
E. K. Leisure Motor home Hire - Terms & Conditions
The following are the Conditions of Hire between the Hirer and E. K. Leisure Motor home Hire (the Company)
The motor home and equipment remains the property of E. K. Leisure Motor home at all times.
The Hirer Undertakes to keep the vehicle securely locked at all times when unattended and to refrain
from any action or omission which may prejudice E. K. Leisure Motor home Hire rights to the vehicle.
• Shall not allow the vehicle to be driven by anyone other than those authorised by E. K. Leisure Motor home.
• Shall not lend or hire the vehicle to a third party
• Shall not create a lien on the vehicle for repairs or any other reason.
• Shall not tow any trailer or vehicle with the vehicle
• Shall not carry more passengers than the permitted capacity of the vehicle or allow the vehicle to exceed the permitted Gross Vehicle Weight.
• Shall not use the vehicle for carriage of goods for hire or reward.
• Shall not move the vehicle without our written consent out of the UK mainland.
• Shall not use the vehicle for or in conjunction with any race, competition, trial or for hire or
reward or on non-metalled roads.
• Shall not permit smoking in the motor home.
The Driver No one other than the drivers named in the Motor Rental Agreement may drive the hired
vehicle. All named drivers must be over 25 and under 75 years of age and have held a valid UK licence,
other National Licence or an International Driving Licence for at least three years. All licences must be
free of endorsements except for parking and minor speeding offences and must be produced for
inspection upon commencement of hire. In the case of UK photo-card licences, you must produce both the
card and the counterpart licence. Drivers with any history of endorsements within the last nine years,
history of accidents, physical/mental defects, refused motor insurance record and motor convictions may
have to pay an insurance surcharge. Non-UK licence holders may have to pay an insurance surcharge.
Personal photo identification such as a valid passport and confirmation of address in the form of a recent
utility bill or a bank/building society statement must be produced by the Hirer and main driver for
inspection upon commencement of hire.
• Shall be between 25-75 years of age
• Shall have held a valid full licence for at least three years with no history of disqualification or
accidents or have been refused insurance.
• Shall provide two forms of identity a photograph and a utility bill.
Insurance The Motor Rental Agreement is subject to and is deemed to include the terms, conditions, and
limitations of the Company’s insurance policy, a copy of which may be inspected at the Company’s office.
Any vehicle hired under this agreement may only be driven by the Hirer who has been accepted by the
Company and our insurance Company. Even though it may be covered by the Company’s insurance the
Hirer shall be liable to pay the cost of repair of any damage which the vehicle may suffer as the result of
the wilful or negligent action of the Hirer. The Hirer will compensate the Company for any loss which it
may suffer as a result of any act or omission on the part of the Hirer or his servant or agent. Excluded
from insurance cover is:-
• Windscreen and windows.
• Loss/damage/theft to the televisions , radio , stereo equipment , and aerials.
• Interior damage including burns to seats, carpets, and or any other damage.
• Vandalism damage of any kind to the vehicle.
• Personal effects within or from the vehicle.
Damage There is a £650 refundable damage deposit payable in advance for any damage or loss for any
one incident resulting in damage whilst the vehicle is on hire to you or in your care. If the vehicle is
returned in good condition with a clean interior, whole and undamaged and there are no other extra
charges the deposit (subject to inspection) will be refunded within 7 working days. Should the Motor home be
returned in a worse condition as it was at the Pick Up Date, then repairs, replacement or cleaning costs will be charged against
the Rental Damage Deposit, up to and including the full £650. Front and rear bumpers , over-cab mouldings,
roof-lights, windows, wing mirrors and external doors, keys are typical components prone to damage.
Theft The Hirer is totally responsible for the security of the vehicle. The Hirer must ensure that if the
vehicle is left unattended at any time that it is securely locked and parked in a safe, well lit location. The
Hirer must take every precaution to prevent loss from or theft of the vehicle. Do not leave the vehicle in a
Vulnerable location or unlocked at any time, always remember total liability is with the Hirer if you do not
adhere to the above.
Breakdown In the unlikely event of a breakdown or an accident an emergency service is at the disposal
of the Hirer. The Hirer is authorised to spend up to £50 on minor component replacement i.e. bulbs, hoses
and belts but not authorised to carry out work on faults or repairs. The cost will be refunded on
submission of a valid VAT receipt. For faults and repairs in the first instance call Carefree Motor homes who
will organise and coordinate assistance. E. K. Leisure Motor home Hire is not responsible for any consequential
expenses or additional costs incurred on hiring alternative vehicle s, late arrival , missed ferries ,
accommodation , travel expenses or any third party claims in connection with a breakdown or accident.
Calling out breakdown services are very expensive please be aware that you will be charged in
2 circumstances where the incident is the result of your negligence i.e. running out of fuel, wrong fuel,
locking keys inside vehicle, loosing keys.
Reservations Telephone and online bookings can be made but only held for a period of five days until
the Company has a completed booking form and a booking deposit of £150 per week paid by cheque,
cash, bacs, or credit card . The booking deposit is not refundable and shall be deducted from the hire charge.
Confirmation of the booking will be posted together with the Booking Agreement (unless stated otherwise) any outstanding monies must then be paid 4 weeks prior to you collecting your motor home. All paperwork must be completed before you leave with the vehicle.
Cancellations must be in writing and are charged as follows:
The booking deposit is not refundable. All payments up to 4 weeks prior to the hire are not refundable
except for the £650 damage deposit which is refunded in full provided no other sums are unpaid by way
of deposit or otherwise. The Company reserves the right to cancel the hire if at the commencement of the
hire if the driver’s licence(s) are invalid or not in accordance with the conditions set out above. In these
circumstances the total hire charge will be forfeited. Carefree Motorhomes reserve the right to refuse hire
to any person without explanation or prior warning. Hirers are advised to insure against unavoidable
Collection and Return Vehicle hire is available any day including Sunday (unless otherwise agreed) and
vehicles are available for collection between 10a.m-1p.m and return between 10a.m-12p.m. Failing to comply with these
times will result in the Hirer being surcharged at the rate of £10 per hour or any part thereof together
with any additional costs incurred by the Company (e.g. compensation to the next Hirer). No refund is
given for an early return of the vehicle. The Hirer acknowledges delivery of the vehicle and the contents
free from any defect or damage and complete other than as specified by the Company at the
commencement of hire. The Hirer is advised to check the vehicle thoroughly before leaving the Company’s
premises. The breakdown or malfunction of equipment after the vehicle has left the premises will not be
accepted as reason to abort or cancel the Motor home Rental Agreement, any such fault will be rectified as
soon as possible. Upon return the Company’s representative will check the vehicle for damage,
cleanliness, fuel, condition of the tyres, windscreen, bumpers, roof lights, mirrors, doors and internal
habitation equipment. E. K. Leisure Motor homes will make a charge of £50 for the cleaning of unemptied
toilets and £50 for the cleaning of stained upholstery. A £25 charge will be made for a very dirty interior
or exterior. Smoking and pets are not permitted and a £50 cleaning charge will be payable if this has been
ignored. You will collect a thoroughly clean motor home and we need to be able to prepare it to the same
standard for the next customer.
Fuel, oil and gas A full tank of fuel is supplied with the vehicle at the commencement of hire and the
Hirer is expected to return the vehicle with a full tank of fuel. Any fuel shortage will be charged to the
Hirer. The Hirer will be liable if the incorrect fuel type is used. The Hirer is responsible for the regular
checking of oil and water levels and the use of the correct type of fluids. Two gas cylinders are provided at
the time of hire at least one is completely full. The cost of any refills thereafter shall be the responsibility
of the Hirer who shall ensure that two bottles of the same size and make as taken out are returned with
the vehicle. A charge of £25 for each empty bottle returned with the vehicle.
Availability Every effort is made to ensure that the vehicle reserved is available, if due to circumstances
beyond the Company’s control the reserved vehicle is not available the Company reserves the right to
offer a suitable alternative this may be of similar size or larger . If this is offered there will be no increase
in the tariff charged. If an alternative is not available the liability of the Company will be limited to the
refund of any monies paid by the Hirer.
Liabilities The Hirer shall be responsible for all costs and offences incurred because of offences against
the Road Traffic Acts and /or regulations thereunder. The Hirer shall ensure that the driver and all
passengers required by law to do so shall when the vehicle is being driven wear the seat belts provided.
The Hirer will be responsible for
E. K. Leisure Motor homes uninsured losses regarding an insurance claim.
E. K. Leisure Motor homes accept no liabilities for replacement vehicle costs, travel or accommodation costs or
any other consequential loss claims arising from motor home breakdown or accident. The motor home is
under the care of the Hirer who is responsible for the security and condition of the motor home throughout
the hire period.
Animals The general rule is that no animals, other than guide dogs. Exceptions may be possible subject
to vehicle availability and this must be discussed with the Company at the time of booking.
Claims These Terms and Conditions of contract are governed in all respects by English Law and the
Parties submit to the jurisdiction of the English Courts. E. K. Leisure Motor home Hire reserves the right to vary rates and conditions at any time.
FULL TERMS & CONDITIONS
Full terms & conditions can be obtained upon request from E. K. Leisure Motor home Hire.
It is strongly recommended that you take out your own holiday insurance policy as you would for any holiday.
E. K. Leisure Motor home Hire own all their vehicles themselves, we are not an agent for private owners motor home rentals.
By signing below, you are agreeing to all the Terms and Conditions above. You are also authorising E. K. Leisure Motor home Hire to irrevocably recover any monies due to them from credit/debit card details, in the event of any damage/loss
incurred to the motor home whilst on hire to you.